Points in Scope Management

Its a presentation of logical processes to understand requirements, define, break- down, and control the scope of the project, and verify that the project was completed correctly. The Project Manager should always be in control of scope through rigid management of the requirements, details, and processes, and scope changes should be handled in a structured, procedural, and controlled manner.

Scope may refer to:
► Product Scope (Features and Functions).
► Project Scope (Work need to be completed).

Define Scope is the process of developing a detailed description of the Project and Product. It turns all requirements into a more detailed project scope statement.

Project Scope statement includes:
► Product scope description and Project goals.
► Product acceptance criteria.
► Project Deliverables.
► Project inclusions and exclusions.
► Project constraints and assumptions.
► Identified risks related to the scope.

Requirements Categories:

► Business Requirements
► Project Mgmt Requirements.
► Delivery Requirements,.
► Political Requirements.
► Legal requirements

► Technical Requirements.
► Security Requirements.
► Performance Requirements.
► Cost Requirements.
► Quality Requirements.

PMI advocates Project Objectives that follow the SMART guideline:

S - Specific
M- Measurable
A - Assignable
R - Realistic
T - Timely

Work Breakdown Structure (WBS):
► Isn’t a time based.
► WBS does form the Scope Baseline.
► WBS is a communication tool.
► Is created by the entire Project Team

Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. After creation; it becomes a HUB OF INFORMATION for the project. It is a primary tool for verifying and controlling the project's scope. Every level in WBS is the detailed explanation of the level above it. WBS is a graphical, hierarchical chart, logically organized from top to bottom.

Code of account is used to name the WBS (Unique Identification).

Planning packages (Set of work) are between Control Accounts and Work Packages.

WBS Dictionary might include:
► The number of the node,
► The name of the node.
► The written requirements for the node.
► To whom it is assigned.
► Time (Date Assigned and Date Due).
► Cost.
► Accounting information.

Control Account is where the integration of scope,schedule, and cost take place and where performance is measured. Control Account may include one or more Work Packages; each Work Package represents only one Control Account.

Verify Scope is the process of formalizing acceptance of the completed project deliverables. It is a Formal process to verify and obtain stakeholder acceptance of the completed project scope and deliverables. And it is usually performed after Performing the Quality Control. And it is:
► Happens at the end of each phase and the project and upon delivery of Product/Service/Result.
► Concerned with completeness and acceptance, and Perform Quality Control is concerned with correctness.
► If the project is cancelled /terminated before completion, Verify Scope is performed to show where the
Project was in relation to the Scope when it ended.
► All about comparing the Deliverables with the documented Scope to ensure that everything was completed.

Characteristics of Verify Scope:
► Signoff, Review,Inspection,
► Documenting completed deliverables.
► Ensuring that the deliverables conform to the requirements.

Control Scope is the process of monitoring the status of the project and product scope and managing changes to the scope baseline.

Integrated Change Control spans:
► Control Scope
► Control Schedule
► Control Cost
► Quality Control
► Monitor and Control Risk
► Administer Procurements

Customer's interests should always be weighed heavily and disputes should be resolved in favor of the customer.

Uncontrolled changes are often referred to as project scope creep.

Work Performance Information: Information and data,on the status of the project schedule activities being performed to accomplish the project work, collected as part of the direct and manage project execution processes.

Task: Work not necessarily listed in the WBS and is the lowest level of effort on the project.
Work Performance Measurements: Results from measurements when comparing PLANNED Vs ACTUAL Technical Performance.


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